Helped A Senior Executive

The Challenge

Before partnering with me, the leader was experiencing a persistent issue:

Overbooked with Meetings: His calendar was filled with governance and operational meetings, leaving him zero time for strategic planning or personal reflection.

Too Many Touchpoints: With six direct reports, each requiring significant time, he felt obligated to be involved in every meeting.

Lack of Delegation: Struggling to delegate, the leader feared missing key information if he stepped away, which made the problem worse.

The burden of these meetings left him feeling stuck, unable to focus on organizational growth

and future innovation.

Our Solution

As his fractional Chief of Staff, I worked alongside the leader to design a tailored solution that streamlined his meeting load, freeing him to focus on what truly mattered—driving innovation:

Governance Meeting Audit:

I began with a comprehensive audit of the governance meetings he was involved in, mapping out key deliverables and decision points. This allowed us to pinpoint unnecessary involvement.

Delegation Strategy:

Together, we developed a delegation plan. By identifying which meetings could be led by his direct reports, we strategically assigned responsibilities, empowering his team while reducing his direct involvement.

Feedback Loops:

I implemented customized feedback loops that kept him informed without the need to attend every meeting. These systems provided concise updates, ensuring he received the information necessary to make high-level decisions.

Information Sharing:

We created an automated information-sharing system that provided him with timely, digestible data ahead of the meetings he did attend. This system drastically improved meeting efficiency and reduced the time he spent gathering context.

Results and Next Steps

The impact was transformative, both in terms of time saved and leadership empowerment:

Reclaimed Two Hours of White Space Weekly: By delegating key meetings and relying on feedback loops, the leader reclaimed two hours per week—a dramatic shift from having zero white space. This time was dedicated to innovative thinking and long- term planning.

Team Empowerment: His direct reports became more confident in managing meetings and decision-making, stepping up as stronger leaders themselves. This new autonomy boosted team performance and collaboration.

Improved Decision-Making: Armed with better information and more focused meetings, the leader found himself able to make quicker, more informed decisions without the burden of constant meeting attendance.

Strategic Focus: Most importantly, the leader finally had the space to focus on organizational restructuring and innovation projects—previously neglected areas due to time constraints.

Emotional Impact:

Prior to our engagement, this leader felt like he was simply “managing the day-to-day,” with no

time to think about the future. After our work together, he described a renewed sense of purpose

and clarity, able to shift his focus from managing crises to leading innovation.

Unlocking Leadership Capacity: How We Helped a Senior Executive Reclaim Time for Innovation

Client:

The Challenge

Our Solution

Governance Meeting Audit:

Delegation Strategy:

Feedback Loops:

Information Sharing:

Results and Next Steps

The impact was transformative, both in terms of time saved and leadership empowerment:

Here's what they say about Watsvine Consulting...

Impact

Unlocking Leadership Capacity: How We Helped a Senior Executive Reclaim Time for Innovation

Client:

The Challenge

Our Solution

Governance Meeting Audit:

Delegation Strategy:

Feedback Loops:

Information Sharing:

Results and Next Steps

The impact was transformative, both in terms of time saved and leadership empowerment:

Here's what they say about Watsvine Consulting...

Impact

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